Setup & Administration Help

This page covers everything in the Setup / Admin and Circuits & Layouts screens. Work through the sections in order when configuring a new installation: circuits first, then layouts, then events, then sessions.

Circuits

A circuit represents a physical venue. Each circuit holds a default curfew time — the hard deadline by which all racing must finish — which is normally set by the venue's noise-abatement permit or local authority condition.

Adding a circuit

Open Circuits & Layouts from the Setup screen. Enter the venue name and its default curfew time, then click Add Circuit. UK circuits commonly used in club motorsport are pre-loaded.

• Name — The full venue name, e.g. Brands Hatch.
• Default Curfew — The time by which the final chequered flag must fall. This value is copied to each new event and can be adjusted per-event if a special late curfew has been agreed.
• Live snatch licensed? — Tick if this venue is licensed for live snatch starts. When ticked, a Live snatch? checkbox becomes available on race sessions for events at this circuit, and an LS badge is shown on those sessions in the timetable.

Circuit Layouts

Most venues can be run in more than one configuration — for example Brands Hatch Indy and Brands Hatch Grand Prix. Each configuration is a separate layout because the lap time (and therefore the formation lap duration) differs between them.

Adding a layout

Select a circuit in the Circuits & Layouts screen, then add a layout with a name and its timing values:

• Layout name — e.g. Indy, Grand Prix, National.
• GFL minutes — Estimated duration of the formation (green flag) lap in minutes. This is the time from green flag shown to race start. It is used to calculate the advised formation lap start time and to determine total session block time. Typical values are 2–3 minutes depending on circuit length.
• Grid minutes — How many minutes before the formation lap start that cars should leave the pit lane and assemble on the grid. Typically 5 minutes. This drives the Advised Grid time shown on the timetable.

Events

An event is a single race meeting. It ties together a date, a circuit layout, and a curfew time, and acts as the parent record for all sessions on the day.

Creating an event

On the Setup screen, click New Event and complete the form:

• Event name — A descriptive title, e.g. BRSCC Brands Hatch Finals 2025.
• Date — The date of the meeting.
• Circuit layout — Select the venue and configuration. The GFL and grid minutes are populated automatically from the layout.
• Curfew time — Pre-filled from the circuit default. Adjust if the event has been granted a different finish time.
• GFL override / Grid override — Leave blank to use the layout defaults. Enter a value only if this specific event needs different formation lap or grid assembly timing.
• Notes — Optional free text for any event-level notes.

Editing an event

Select the event from the dropdown. Its details load into the form. Make changes and click Save Event. Changes take effect immediately on the timetable.

Sessions

Sessions are the individual on-track slots that make up the day's timetable — practice, qualifying, race, and break. They appear in the timetable in the order they are listed here.

Adding a session

With an event selected, click Add Session. Complete the form and click Save Session:

• Series / Championship — The name of the racing series, e.g. Formula Ford 1600 or Clio Cup. For breaks, enter a descriptive name such as Lunch.
• Session Type — Practice, Qualifying, Race, Break / Lunch, Other, or Warm Up.
  • Break / Lunch — excluded from session numbering; no advised grid or formation lap times.
  • Other — like a break (no grid transit, no formation lap, no pit stops) but does carry a session number. Use for parades, driver briefings, ceremonies, or any numbered non-racing slot.
  • Warm Up — identical to Other in operation (no grid transit, no formation lap, no pit stops) but carries its own sequential number (WarmUp1, WarmUp2, …). Use for on-track warm-up or parade sessions that need to be distinguished from Other slots.
• Type Number — Distinguishes multiple sessions of the same type for the same series. Session 1 = FP1 / Q1 / Race 1 / Other 1, session 2 = FP2 / Race 2 / Other 2, and so on. Hidden for break sessions.
• Planned Start — The scheduled start time of the session. For race sessions this is the race start (lights out / rolling start trigger), not the formation lap start — the timetable works backwards from this time to compute the advised grid and GFL times.
• Duration (mins) — The scheduled session duration in minutes. For races, this is the racing duration only — it does not include the formation lap. The formation lap time is taken from the circuit layout.
• Start type — Standing or Rolling start. Races only; shown as an S or R badge on the timetable.
• GFL — Tick if this session has a planned formation (green flag) lap before the race start. This enables the Advised GFL column and the Actual GFL time input on the timetable. Leave unticked for rolling-start races and all non-race sessions.
• Pit stops — Tick if pit stops are permitted. Shown as an informational badge; does not affect timing calculations.
• Safety car? — Tick if a safety car is part of the planned session format (e.g. a mandatory SC period). Shows an SC badge on the timetable. Available for race sessions by default; can be enabled for practice and qualifying via the server configuration option SC_ON_NON_RACE.
• Live snatch? — Tick if this session uses a live snatch start procedure. Shows an LS badge on the timetable. Available for race, practice, and qualifying sessions at circuits that have Live snatch licensed? enabled.
• Notes — Optional notes about this session, visible to all viewers.

Editing a session

Click the Edit button on any session row in the session list. The form populates with the session's current values. Make your changes and click Save Session.

Reordering sessions

Use the ▲ and ▼ buttons on each session row to move it up or down in the running order. The timetable always displays sessions in the order shown here.

Deleting a session

Click the Delete button on the session row and confirm the prompt. Deletion is immediate and cannot be undone.

Deleting an event

With the event selected, click Delete Event at the bottom of the event form. This permanently removes the event and all of its sessions.

How the timetable uses these values

Once sessions are saved, the timetable calculates:

• Scheduled finish = planned start + duration
• Scheduled tidy time = gap between this session's scheduled finish and the next session's planned start (the turnaround window)
• Advised GFL start = planned race start − GFL minutes (race sessions with GFL only)
• Advised grid time = advised GFL start − grid minutes (race sessions only; if no GFL, grid time = planned start − grid minutes)

All predicted times cascade forward from actuals as the day progresses. See the Timetable View Help for a full explanation of how predictions work.